Indiana Water Environment Association
Annual Conference
August 20th – 22nd, 2024 at Indianapolis Convention Center
Indiana Water
Environment Association
6510 Telecom Dr, Suite 200
Indianapolis, IN 46278
317-686-2664
Frequently Asked Questions
Abstracts
How do I submit an abstract to present at the conference?
Abstract submissions are as easy as filling out a simple form!
STEP 1 – You will be asked to create an account with Cvent or log in to a previous account
STEP 2 – Tell us about yourself.
- What is your contact information?
- Where do you work? What is your job title?
- Give us 2 or 3 sentences about your education/work history
- Is anyone presenting with you?
STEP 3 – Tell us about your presentation.
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What are the main points you want to share?
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What value will your presentation add to listeners?
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How much time do you need to present (including questions from the audience)?
That’s it! At this point you are welcome to submit any additional materials you might have, but they are not required.
What is an abstract?
Abstracts are an outline of a proposed presentation for an event and IWEA determine what your presentation is about. This year, we have developed a form to help write your abstract. You are not required to submit a formal prepared abstract or event a long paragraph. If you already have these materials though, you are welcome to submit them.
What should potential presentations/abstracts be about?
A wide range of presentations are needed for the Annual Conference. Topics range from Operations and Maintenance to Engineering and Marketing. If you or your organization has implemented a new process, added additional capacity or if there has been a particular professional challenge to be overcome in the last couple of years – we encourage you to submit.
General
How do I earn CEUs or PDHs?
- Register to attend the IWEA Annual Conference and select a registration option with “CEUs Needed.”
- During the conference, ensure you are scanning your badge with a conference volunteer each time you arrive at or leave a session.
- Before you leave, make sure you complete the correct CEU form for Drinking Water or Wastewater.
- After the conference, all attendees will be mailed a master list of who attended which session. Verify your list is correct and let us know if there are any discrepancies.
- CEUs will be submitted by IWEA Staff to IDEM. PDH certificates will be uploaded to the IWEA website.
Where do I send invoiced payments?
IWEA Office – 6510 Telecom Dr, Suite 200, Indianapolis, IN 46278
*Please ensure your accounts/billing department has IWEA’s correct address, as our offices moved in early 2023.
Do you have hotel blocks for the event?
Check back spring 2025 for information on hotel blocks.
Where do I park for the conference?
Here are some great parking options IWEA recommends:
- Government Center Parking Garage (42s S Missouri St, Indianapolis, IN 46204). Parking rates range from $11-$25.
- World of Wonders Garage at the Circle Center Mall (entrances on Illinois and Maryland) where rates are anywhere from $3-24 depending on the length of your stay.
- White River State Park
- Additional parking options can be located here as well
I’m trying to register as a Member, but I keep getting the error "Registration Not Applicable."
Member registration rates are only available for Active members of IWEA. If you believe you are an active member, but are still getting this error, please reach out to staff@indianawea.org.
Exhibitors
What is the deadline for securing a booth?
Booths are first come, first serve. There is limited availability. Once we sell out, we sell out!
What is the deadline for paying for our reserved booth?
The deadline to complete your payment is 30 days before the conference start date.
How do I know my confirmed booth location?
After submitted your registration, IWEA staff will assign your booth location, based on availability and other organizational considerations. You can view your confirmed location on the Exhibitor Registration page here. This page has the floorplan as well as a list of company booth locations.
Can I switch booth locations?
Exhibitors who have successfully registered for the event will be assigned booth locations based on availability and other organizational considerations. Any requests for booth location changes must be submitted in writing to staff@indianawea.org and must reference an unsold booth location to switch to. Requests will not be honored if the Exhibit Hall is sold out.
Can I cancel our company booth?
No – please see the refund/cancellation policy below.
Cancellation and Refunds: After completing the registration and securing a booth or sponsorship slot, the company shall not be eligible for a refund for any reason. By completing the registration, companies agree that they are to pay IWEA in full. Once the payment is made and the registration process is complete, the company’s participation is considered confirmed, and no refund requests will be entertained.
What comes with our booth?
- 10’x10′ space with pipe & drape
- Truck spots are 15’x20′
- 6ft table with 2 chairs
- 2 conference admissions for your company reps (per booth)
Our booth was confirmed/secured, do I need to register our reps separately?
YES
Exhibitors will be contacted separately by IWEA Staff on to register your staff for the event.
I want to have more than 2 company reps support our exhibitor booth. How do I register them?
Exhibitors will be contacted separately by IWEA Staff on to register your staff for the event.
Attendees
What is the early bird deadline?
Check back once registration opens for early bird and pre-registration deadlines.
What is the refund policy and deadlines?
You are able to cancel your registration with no penalty and 100% refund through the Early Bird deadline (TBD). After the deadline, penalty fees may apply.
Why can’t I get a refund after the deadline?
In order to prepare for the conference we pre-print our badges, as well as order food and reserve spaces, based on the registration headcount. Once the deadline passes, we have already committed to the headcount.
Can I substitute someone else for my registration?
Yes, you can substitute someone else for the same exact registration until the determined deadline. Once the deadline has passed, you may be able to substitute onsite for a small fee.
How do I know if I’m an IWEA member or not? Is my company a member?
Memberships are individual, not company based. You should have renewed your membership ($40) at the beginning of the year and received a confirmation email. If you are a member of WEF, you would have selected the Indiana MA option. WEF memberships are on a rolling calendar, so you must be a current member through August of the current year.
If you register as a member, but are a nonmember, you will be invoiced for the difference in pricing. You must be an IWEA/WEF member before you register for the conference. To register as an IWEA member, click here.
Speakers
How do I submit a presentation to speak at the conference?
You will need to submit a presentation abstract to be reviewed by IWEA Leadership. Abstract submission are due April 11th. Check out the Abstract FAQs to learn how to submit. If selected, IWEA Staff will reach out and confirm your time slot.
How do I know if my abstract was accepted?
You will be contacted directly, via the email address you provided, by a member of IWEA Staff with the status of your abstract.
How do I find the day/time I’m speaking?
This will be released when the schedule is posted, closer to the conference date.
How do I register as a speaker?
Accepted speakers will be contacted directly by IWEA Staff with instructions on how to register for the conference.