Indiana Water Environment Association
Annual Conference
August 20th – 22nd, 2025 at Indianapolis Convention Center
Indiana Water
Environment Association
6510 Telecom Dr, Suite 200
Indianapolis, IN 46278
317-686-2664
General
How do I earn CEUs or PDHs?
- Register to attend the IWEA Annual Conference and select a registration option with “CEUs Needed.” Select the credits you will need (Wastewater CEUs, Drinking Water CEUs, or Engineering PDHs). You may select all that apply.
- During the conference, ensure you are scanning your badge with a conference volunteer each time you arrive at or leave a session.
- Before you leave, make sure you complete the correct CEU form for Drinking Water or Wastewater.
- After the conference, all attendees will be mailed a master list of who attended which session. Verify your list is correct and let us know if there are any discrepancies.
- CEUs will be submitted by IWEA Staff to IDEM. PDH certificates will be uploaded to the IWEA website.
Where do I send invoiced payments?
IWEA Office – 6510 Telecom Dr, Suite 200, Indianapolis, IN 46278
*Please ensure your accounts/billing department has IWEA’s correct address, as our offices moved in early 2023.
Do you have hotel blocks for the event?
We do! Click here to book through the hotel block – https://book.passkey.com/go/IWEAAugust2025
Where do I park for the conference?
Here are some great parking options IWEA recommends:
- Government Center Parking Garage (42s S Missouri St, Indianapolis, IN 46204). Parking rates range from $11-$25.
- World of Wonders Garage at the Circle Center Mall (entrances on Illinois and Maryland) where rates are anywhere from $3-24 depending on the length of your stay.
- White River State Park
- Additional parking options can be located here as well
Attendees (Registration)
What is the early bird deadline?
- Early bird pricing is active through June 16th.
- Pre-registration is active through August 1st.
I missed the pre-registration deadline of August 1st. Can I still attend and register onsite?
Yes – registration will be available on-site. Please visit the registration desk in the main hallway outside the exhibit hall and session rooms for operating hours.
What is the refund policy and deadlines?
Due to nature of our event and the commitments IWEA makes to our vendors, we can only provide refunds up to a certain date. See the dates below to determine how much IWEA will refund if registration is cancelled.
If you cancel before:
- 6/16 – eligible for 100% refund
- 7/15 – eligible for 50% refund
- After 7/15, we are no longer able to offer any refunds of any amount.
Why can’t I get a refund after the deadline?
In order to prepare for the conference we pre-print our badges, as well as order food and reserve spaces, based on the registration headcount. Once the deadline passes, we have already committed to the headcount.
Can I substitute someone else for my registration?
Yes, you can substitute someone else for the same exact registration until Thursday, July 31st. Once this deadline has passed, you may be able to substitute onsite for a small fee.
How do I know if I’m an IWEA member or not? Is my company a member?
Memberships are individual, not company based. You should have renewed your membership ($50) at the beginning of the year and received a confirmation email. If you are a member of WEF, you would have selected the Indiana MA option. WEF memberships are on a rolling calendar, so you must be a current member through August of the current year.
If you register as a member, but are a nonmember, you will be invoiced for the difference in pricing. You must be an IWEA/WEF member before you register for the conference. To register as an IWEA member, click here.
I think I am an IWEA member, but I only see nonmember rates when I register.
- Confirm you are registering with the same email address that is associated with your IWEA membership. Our membership lookup tool is connect via email addresses so you must use the same one to receive your member rates.
- Clear your cache. Sometimes the registration system holds onto our information if you have tried to register before.
- Reach out to staff@indianawea.org to confirm your membership.
What is the Wastewater 101 Prep Course?
The Wastewater 101 Prep Course is offered Wednesday, August 20th and Thursday, August 21st at the IWEA Annual Conference. This course offers:
- 13 CEUs: Earn valuable continuing education units.
- Comprehensive Exam Prep: Equip yourself with the knowledge and skills to excel in the exam.
- Conference Perks: Enjoy access to the annual conference exhibit hall, included lunch, and networking receptions.
How do I participate in the Wastewater Exam Prep Course?
Looking to prepare for the Indiana Department of Environmental Wastewater Operator Exam? Join us at the IWEA Annual Conference from Wednesday, August 20th – Thursday, August 21st. Register for the conference by selecting “Wastewater Prep Course” as the registration type.
Materials will be provided. Reach out to staff@indianawea.org for any additional questions.
Exhibitors
What is the deadline for securing a booth?
Booths are first come, first serve. There is limited availability. Once we sell out, we sell out!
What is the deadline for paying for our reserved booth?
The deadline to complete your payment is 30 days before the conference start date.
How do I know my confirmed booth location?
After submitted your registration, IWEA staff will assign your booth location, based on availability and other organizational considerations. You can view your confirmed location on the Exhibitor Registration page here. This page has the floorplan as well as a list of company booth locations.
Can I switch booth locations?
Exhibitors who have successfully registered for the event will be assigned booth locations based on availability and other organizational considerations. Any requests for booth location changes must be submitted in writing to staff@indianawea.org and must reference an unsold booth location to switch to. Requests will not be honored if the Exhibit Hall is sold out.
Can I cancel our company booth?
No – please see the refund/cancellation policy below.
Cancellation and Refunds: After completing the registration and securing a booth or sponsorship slot, the company shall not be eligible for a refund for any reason. By completing the registration, companies agree that they are to pay IWEA in full. Once the payment is made and the registration process is complete, the company’s participation is considered confirmed, and no refund requests will be entertained.
What comes with our booth?
- 10’x10′ space with pipe & drape
- Truck spots are 15’x20′
- 6ft table with 2 chairs
- 2 conference admissions for your company reps (per booth)
Our booth was confirmed/secured, do I need to register our reps separately?
YES
Exhibitors will be contacted separately by IWEA Staff on to register your staff for the event.
I want to have more than 2 company reps support our exhibitor booth. How do I register them?
Exhibitors will be contacted separately by IWEA Staff on to register your staff for the event.
Speakers
How do I submit a presentation to speak at the conference?
You will need to submit a presentation abstract to be reviewed by IWEA Leadership. Abstract submission are due April 11th. Check out the Abstract FAQs to learn how to submit. If selected, IWEA Staff will reach out and confirm your time slot.
How do I know if my abstract was accepted?
You will be contacted directly, via the email address you provided, by a member of IWEA Staff with the status of your abstract.
How do I find the day/time I’m speaking?
This will be released when the schedule is posted, closer to the conference date.
How do I register as a speaker?
Accepted speakers will be contacted directly by IWEA Staff with instructions on how to register for the conference.
Abstracts
How do I submit an abstract to present at the conference?
Abstract submissions are as easy as filling out a simple form!
STEP 1 – You will be asked to create an account with Cvent or log in to a previous account
STEP 2 – Tell us about yourself.
- What is your contact information?
- Where do you work? What is your job title?
- Give us 2 or 3 sentences about your education/work history
- Is anyone presenting with you?
STEP 3 – Tell us about your presentation.
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What are the main points you want to share?
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What value will your presentation add to listeners?
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How much time do you need to present (including questions from the audience)?
That’s it! At this point you are welcome to submit any additional materials you might have, but they are not required.
What is an abstract?
Abstracts are an outline of a proposed presentation for an event and IWEA determine what your presentation is about. This year, we have developed a form to help write your abstract. You are not required to submit a formal prepared abstract or event a long paragraph. If you already have these materials though, you are welcome to submit them.
What should potential presentations/abstracts be about?
A wide range of presentations are needed for the Annual Conference. Topics range from Operations and Maintenance to Engineering and Marketing. If you or your organization has implemented a new process, added additional capacity or if there has been a particular professional challenge to be overcome in the last couple of years – we encourage you to submit.