Indiana Water Environment Association
Annual Conference
August 13th – 15th, 2024 at Indianapolis Convention Center
Indiana Water
Environment Association
6510 Telecom Dr, Suite 200
Indianapolis, IN 46278
317-686-2664
Frequently Asked Questions
Abstracts
What is an abstract?
Abstracts are an outline of a proposed presentation for an event.
How long should my abstract be?
An average abstract summary is 6-8 sentences but can be achieved in as little as 3-4 sentences, pending the topic.
What should abstracts be about?
A wide range of abstracts are needed for the Annual Conference. Topics range from Operations and Maintenance to Engineering and Marketing. If you or your organization has implemented a new process, added additional capacity or if there has been a particular professional challenge to be overcome in the last couple of years – we encourage you to submit.
What’s required to submit an abstract?
All potential presenters must create an account on Cvent as they submit. This is essential as each presenter will utilize their unique login to manage submitted abstracts, utilize the unique login for registering and have access to speaker resources, pending presentation acceptance.
5
General
How do I earn CEUs or PDHs?
- Register to attend the IWEA Annual Conference and select a registration option with “CEUs Needed.”
- During the conference, ensure you are scanning your badge with a conference volunteer each time you arrive at or leave a session.
- Before you leave, make sure you complete the correct CEU form for Drinking Water or Wastewater.
- After the conference, all attendees will be mailed a master list of who attended which session. Verify your list is correct and let us know if there are any discrepancies.
- CEUs will be submitted by IWEA Staff to IDEM. PDH certificates will be uploaded to the IWEA website.
Where do I send invoiced payments?
IWEA Office – 6510 Telecom Dr, Suite 200, Indianapolis, IN 46278
*Please ensure your accounts/billing department has IWEA’s correct address, as our offices moved in early 2023.
Do you have hotel blocks for the event?
We will! Check back closer to the event date for more information.
Where do I park for the conference?
Information to come
Exhibitors
What is the deadline for securing a booth?
TBD
What is the deadline for paying for our reserved booth?
TBD
How do I know my confirmed booth location?
After submitted your registration, IWEA staff will assign your booth location, based on availability and other organizational considerations. You can view your confirmed location on the Exhibitor Registration page here. This page has the floorplan as well as a list of company booth locations.
Can I switch booth locations?
Exhibitors who have successfully registered for the event will be assigned booth locations based on availability and other organizational considerations. Any requests for booth location changes must be submitted in writing to staff@indianawea.org and must reference an unsold booth location to switch to. Requests will not be honored if the Exhibit Hall is sold out.
Can I cancel our company booth?
No – please see the refund/cancellation policy below.
Cancellation and Refunds: After completing the registration and securing a booth or sponsorship slot, the company shall not be eligible for a refund for any reason. By completing the registration, companies agree that they are to pay IWEA in full. Once the payment is made and the registration process is complete, the company’s participation is considered confirmed, and no refund requests will be entertained.
What comes with our booth?
- 10’x10′ space with pipe & drape
- 6ft table with 2 chairs
- 2 conference admissions for your company reps (per booth)
Our booth was confirmed/secured, do I need to register our reps separately?
YES
Once conference registration opens, you will need to register those individuals actually attending so that they will have an admission badge.
I want to have more than 2 company reps support our exhibitor booth. How do I register them?
TBD
Attendees
What is the early bird deadline?
TBD
What is the refund policy and deadlines?
TBD
Why can’t I get a refund after the deadline?
In order to prepare for the conference we pre-print our badges, as well as order food and reserve spaces, based on the registration headcount. Once the deadline passes, we have already committed to the headcount.
Can I substitute someone else for my registration?
Yes, you can substitute someone else for the same exact registration until the determined deadline. Once the deadline has passed, you may be able to substitute onsite for a small fee.
How do I know if I’m an IWEA member or not? Is my company a member?
Memberships are individual, not company based. You should have renewed your membership ($40) at the beginning of the year and received a confirmation email. If you are a member of WEF, you would have selected the Indiana MA option. WEF memberships are on a rolling calendar, so you must be a current member through August 2024.
If you register as a member, but are a nonmember, you will be invoiced for the difference in pricing. You must be an IWEA/WEF member before you register for the conference.
Speakers
How do I submit a presentation to speak at the conference?
You will need to submit a presentation abstract to be reviewed by IWEA Leadership by May 4th. Click the button at the top of the page “Learn How to Submit an Abstract” to review a example of how to submit and what an abstract is. If selected, IWEA Staff will reach out and confirm your time slot.
How do I find the day/time I’m speaking?
TBD
How do I know if my abstract was accepted?
TBD
How do I register as a speaker?
TBD